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    6.    
Business Meeting
Meeting Date: 11/27/2018 Length (in minutes): 5 Minutes
Agenda Title:    Contract Award - City Hall Court/Utility Billing Remodel
Prepared For: Joseph Barrett Submitted By: Kelly Burgoyne, Central Services
Item Type: Motion Requested
Update, Discussion, Direct Staff
Meeting Type: Local Contract Review Board
Public Hearing
Newspaper Legal Ad Required?:
No
 
Public Hearing Publication
Date in Newspaper:

Information
ISSUE
Shall the Local Contract Review Board award a contract for the City Hall Court/Utility Billing Interior Remodel construction project to Endres Northwest, Inc.?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommends the Local Contract Review Board award a contract for the City Hall Court/Utility Billing Interior Remodel construction project to Endres Northwest, Inc. in the amount of $131,800 and direct the City Manager to take the steps necessary to execute the contract.
KEY FACTS AND INFORMATION SUMMARY
With the city's implementation of the photo traffic enforcement program in the coming months, the Court division will need to ramp up and expand to meet the increased case load the program will create.  As a part of the Court division expansion, an interior remodel is needed to allow for a larger Court area and additional Court staffs.  The current Court location simply cannot handle the new citations that are anticipated with the photo traffic enforcement program.  Also, included in this implentation and remodel, the city will need to ensure the new Court area continues to meet all CJIS security requirements for records.

Without adding to the City Hall footprint, to make this work, Utility Billing and Court will effectively trade places.  The current Utility Billing area (the front counter) will be enclosed with new walls and glass and Court will operate out of this area.  Utility Billing will move to the current Court area with an auxiliary equipment room being retrofitted and expanded to create additional room for them.  The approximate area to be remodeled is 1,800 square feet.  A small add alternative for kitchen cabinets, countertops, flooring, and paint was also included in the scope.
 
The city issued an Invitation to Bid and received three bids upon closing:
 
  • Endres Northwest, Inc. Base Bid = $122,800, Add Alt. = $9,000, Total Bid = $131,800
  • Troffer Contracting, Inc. Base Bid = $221,500, Add Alt. = $14,500, Total Bid = $236,000
  • Woodburn Construction Base Bid = $325,000, Add Alt. = $17,800, Total Bid = $342,800

Staff reviewed the bids for competency and responsiveness including requesting clarifying details from the two lowest firms to verify their understanding of the work.  Staff also verified that no Construction Contractors Board or BOLI issues exist with the Endres Northwest, Inc. and had a conversation with another local public agency that had them under a public contract and gave very positive reviews of their experience.  Therefore, staff is recommending the Local Contract Review Board award the contract for the City Hall Court/Utility Billing Interior Remodel construction contract, with the add alternative included, be awarded to Endres Northwest, Inc. in the amount of $131,800.
OTHER ALTERNATIVES
The Local Contract Review Board may reject this award recommendation and direct staff to resolicit the work.
COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS
DATES OF PREVIOUS CONSIDERATION
This is the first time the Local Contract Review Board has discussed this specific contract.

Fiscal Impact
Cost: $131,800
Budgeted (yes or no): Yes
Where Budgeted (department/program): Facilities Capital Fund
Additional Fiscal Notes:
In the First Quarter Supplemental to the FY 2019 budget, the Facilities Capital Fund had $350,000 added to its "Work-In-Progress" appropriations for this work.  The cost of this contract will come from this appropriations.  The funding is made up from both anticipated revenue from the photo enforcement program as well as Contingency from the General Fund.
Attachments
No file(s) attached.

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